Organisations that require people working for them to drive as part of their work have a duty to monitor their entitlement to drive and verify the validity of their driving licences.
Regular Monitoring – Establish an easy to manage formal licence checking policy, including a schedule that is appropriate to the needs of your organisation (FORS recommends checks are carried out every 6 months, and the Traffic Commissioner recommends quarterly checks)
Rigorous Checks – Ensure that the method you adopt for checking licences is robust and not open to fraud or human error
Keep Records – An audit trail showing every check carried out for each driver is essential. A good online system, such as dh Licence Check, will provide this automatically for you
The obligation to check drivers’ licences covers a wide range of vehicles and a visual check isn’t a legally acceptable check. If you have any company cars, vans, or privately-owned vehicles being used for business purposes, having an efficient licence checking system in place is vital.
For more information on why licence checking is such an important process, please read the Health and Safety Executive’s driving at work publication.
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